BY-LAWS OF THE
JACKSONVILLE HERPETOLOGICAL SOCIETY
Revised
and Adopted July, 1998
| ARTICLE I |
NAME: |
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The name of the organization shall be the
Jacksonville Herpetological Society. |
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| ARTICLE II |
PURPOSE: |
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The purpose of the Society shall be: |
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1. To
enhance the education of the members and the general public through the programs of the
Society. |
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2. To
promote the conservation of all wildlife in general and of herpetofauna in particular,
whenever and wherever possible. |
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3. To
achieve a closer cooperation and understanding between amateur and professional
herpetologists, so they may work together for the common cause of science. |
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| ARTICLE III |
MEMBERSHIP: |
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| SECTION 1. |
Membership in the Society shall be open to all
persons. |
| SECTION 2. |
Classes of membership, and the attendant rights and
privileges of each class, shall be set by the members
of the Board of Directors. |
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| ARTICLE IV |
DUES: |
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The members of the Board of Directors shall set
dues. |
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| ARTICLE V |
OFFICERS: |
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The officers of the Society shall be President, Vice
president, Treasurer, Secretary, and Sergeant-at-Arms.
The term of office shall be one year. |
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| ARTICLE VI |
DUTIES OF OFFICERS: |
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| SECTION 1. |
PRESIDENT: The
President shall be the principle executive officer of the Society. He/she shall preside over regular meetings, board
meetings, and special meetings. His/her authority at all times shall be
subject to the control and direction of the Board of
Directors. He/she shall have no vote at any meeting except to break a tie. |
| SECTION 2. |
VICE PRESIDENT: The Vice president shall aid the
President in the performance of his/her duties
and shall perform such duties in the President's
absence. The Vice president shall be the ex
officio member of all committees. |
| SECTION 3. |
TREASURER: The
treasurer shall keep accurate accounts of all monies received and disbursed, and shall
deposit all monies received in a bank designated by the Board of Directors. At each meeting, the Treasurer shall be
responsible for presenting a report of the financial status of the Society. The Treasurer shall prepare an annual financial
statement for publication in the JHS newsletter as directed by the Board of Directors. The
Treasurer shall be responsible for payment of bills.
The Treasurer shall be responsible for keeping a current file and mailing
list of the members, and shall be responsible for receiving dues and sending membership
cards. The financial records shall be made
available for inspection by the Society members upon request. |
| SECTION 4. |
SECRETARY: The
secretary shall be responsible for recording the minutes of
all membership and board meetings and shall retain a copy of the Society minutes and records. |
| SECTION 5. |
SERGEANT-AT-ARMS:
The Sergeant-at-arms shall maintain order at the Society meetings. He/she shall be responsible for maintaining a
register of all members and visitors who attend meetings. He/she shall be responsible for
leaving the meeting hall in good condition. |
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| ARTICLE VII |
BOARD OF DIRECTORS: |
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| SECTION 1. |
The Board of Directors shall consist of the
President, Vice president, Treasurer, Secretary,
Sergeant-at-arms, immediate past-President, and five members-at-large. |
| SECTION 2. |
The Board of Directors shall manage the affairs of
the Society and shall make all rules and regulations deemed necessary to accomplish the
purposes of the Society. Actions of the Board may
be countermanded at any membership meeting upon motion, duly passed by a majority of the
members voting at said membership meeting. |
| SECTION 3. |
All Board meetings shall be open to all Society
members. |
| SECTION 4. |
Board meetings shall be held monthly on a date
designated by the members of the Board of Directors. A majority of the Board of Directors shall
constitute a quorum. A majority vote of the
quorum present at a meeting shall be sufficient to pass any motion, except as these
by-laws otherwise provide. |
| SECTION 5. |
The term for members-at-large shall be two years
commencing at the first meeting following election. Two
members-at-large are to be elected in even years, and three members-at-large are to be
elected in odd years. |
| SECTION 6. |
Special meetings of the Board of Directors may be
called by the President or a quorum of the Board. At
least one-week notice of special meetings shall be given except in emergencies. |
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| ARTICLE VIII |
VACANCIES AND ABSENCES: |
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| SECTION 1. |
The permanent vacancy of any position in the Board
of Directors, other than the immediate
past-President, shall be filled by a member appointed by the President and approved by the
remaining members of the Board of Directors. This
appointment shall remain in effect for the remainder of the un-expired term. |
| SECTION 2. |
In the event of the absence of any officer, his/her
duties, as listed in ARTICLE VI, shall be assumed, where possible, by the officer below
that position as listed in ARTICLE V. |
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| ARTICLE IX |
ELECTIONS: |
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| SECTION 1. |
Any member who is eligible to vote shall be eligible for nomination for
any office or member-at-large of the Board. No
member may hold two offices at the same time, nor can a person be an officer and a
member-at-large simultaneously. |
| SECTION 2. |
Officers and members-at-large of the Board shall be
elected at the Annual Meeting, and shall be eligible for re-election. Each member (except institutional members) shall
be eligible to vote. Absentee ballots may be
cast in accordance with procedures passed by the Board of Directors. |
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| ARTICLE X |
MEMBERSHIP MEETINGS: |
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| SECTION 1.
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Membership meetings shall be held monthly, the June membership meeting
shall be the Annual Meeting. |
| SECTION 2.
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Special membership meetings may be called by the
President, or by a quorum of the Board of Directors, or by notice signed by at least
twenty members, on at least one week's notification.
At such meetings no business other than that specified in the notice shall
be transacted. |
| SECTION
3. |
The latest edition of Robert's Rules of Order will
govern all meetings except where it is in conflict with these By-laws. |
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| ARTICLE XI |
RESIGNATION AND EXPULSION: |
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| SECTION 1.
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Resignations of officers or members-at-large of the
Board of Directors shall be in writing and shall be delivered to the President or to the
Board of Directors. |
| SECTION 2.
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No member of the Board of Directors may be removed
from his/her position except for failure to perform the duties of said position,
including, but not limited to, unexcused absence of three consecutive Board meetings, or
for violation of Society rules. Said member
shall be given reasonable notice and the opportunity to be heard. No removal shall be effective unless passed by a
majority of the entire Board of Directors, and approved by a majority of the members
present at the next meeting. |
| SECTION 3. |
All or some of the rights and privileges of any
member may be suspended, or a member may be expelled from the Society, but only for
violation of existing Society rules. An
accused member shall be given reasonable notice of the complaint against him/her, and an
opportunity to be heard by the Board of Directors. No
suspension or expulsion shall be effective unless passed by a majority of the members
voting thereon at the next membership meeting. Expelled
members may apply to the Board of Directors for new membership not sooner than one year
after expulsion. Any such application may be
accepted, or rejected by the Board of Directors. |
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| ARTICLE XII
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AMENDMENTS: |
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Amendments to
these By-laws may be proposed by the members of the Board of Directors, or by submission
to any member of the Board of Directors of a proposal signed by any ten members. Any such proposed amendments shall be mailed to
all members at least five days prior to the next membership meeting. Amendments must be accepted by a two-thirds
majority of the members voting thereon at said meeting.
Amendments shall then become effective. |
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| AMENDMENT 1: |
The position of Treasurer is now an appointed
position to be appointed by the President and
approved by the Board of Directors. |
| AMENDMENT 2: |
Repeals Amendment 1. |
| AMENDMENT 3: |
No President of Treasurer shall occupy these
positions more than two times within a five-year
period, nor shall they succeed themselves. |
| AMENDMENT 4: |
These By-laws shall be reviewed, and revised if
necessary, yearly after the Annual Meeting by the new Board of Directors and at any other
time deemed necessary by the Board of Directors. 07-98 |
| AMENDMENT 5: |
The financial records and accounts shall be audited
annually, by a paid accountant or by an auditing committee of no fewer than three members,
before the Annual Meeting or at a time set by the Board of Directors. The Board of
Directors may select the auditing committee. 07-98 |
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